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DNS4EU privacy policy

Date of issue 16.10.2023. Amended 27.08.2026, see what changed.

About this Privacy Policy

This document provides information to the individual(s) (also the “data subject(s)”) on the method and extent of personal data processing when accessing the website related to the DNS4EU Project at https://www.joindns4.eu/ (the “Privacy Policy”).

This privacy policy is provided by the Coordinator of the DNS4EU project, as the controller:

Whalebone, s.r.o.
Jezuitská 13/14
602 00 Brno, Czech Republic
Reg. No. 05120403

registered under the file No. C 93547 in the Commercial Register kept by the Regional Court in Brno, Czech Republic.

How to contact us

If a visitor has additional questions or require more information about our Privacy Policy, it is possible to contact us through email contact@joindns4.eu or our DPO at dataprotection@whalebone.io, or write to us to the above listed address.

Personal data processed when using the website

This privacy policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or we collect in Join DNS4EU.

Information we collect

Join DNS4EU follows a standard procedure of using log files. These files log visitors when they visit websites. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

The usage data may be used for automated profiling to evaluate visitor's potential interest in deliverables of the DNS4EU Project.

We track the domains from which visitors come to collect statistics on DNS4EU's site traffic for usage and trend analysis.

Cookies

DNS4EU utilizes “cookies”, to learn more about how we use cookies check DNS4EU Cookie Policy.

Personal data actively provided by website's visitor are, namely:

  • when registering for a newsletter: email address
  • when registering for a webinar: name, surname, e-mail address, company name, telephone number.
  • when requesting a document, such as a whitepaper or a report: name, e-mail address, organization name and type of organization
  • when reporting a website blocked in error: the website address and, if provided, an e-mail address so that we can reply
  • when contacting us directly: any other information the visitor may choose to provide

Purpose of the processing and legal basis

We process personal data only to the extent necessary in each case.

Based on data subject's consent

The data subject may withdraw the consent at any time by sending a written notice to us or e-mail us; this includes, e.g.: subscription to newsletter or e-book or other informational communication, completing an online form including a request for a document, registration for a webinar, promotions, contact enquiries.

With respect to “direct marketing”, the data subject can opt-out of receiving any marketing information at any time by using the unsubscribe link provided in every email.

Based on contract or prospective contract

Potential customers and anyone who may have a question for our consultants about the deliverables of the DNS4EU project.

Based on legal obligation

We may process personal data when it is required for compliance with legal regulations, order or other obligations to which we are subject.

Based on legitimate interest

We also process personal data insofar as it is necessary to safeguard the legitimate interests of DNS4EU, its Consortium members after deliberate consideration of data subject's interests; this includes, e.g.:

  • to improve and evaluate the quality and performance of our websites and to follow usage trends (based on pseudonymized data);
  • sharing personal data within DNS4EU Consortium for internal administrative purposes (e.g. a list of workshop participants available to Consortium members participating in the workshop)
  • secure our applications and systems; and
  • providing information about possible privacy, security and performance improvements, and about deliverables that supplement or improve the one that was requested, and optimising the format and content of this type of information;
  • establish, exercise or defend our legal rights.

Retention period

We store the data as long as necessary in accordance with the applicable regulations, as long as there is our legitimate interest, or until we receive a request for deletion from the data subject.

Further, we retain the personal data collected in order to process the data subject's request submitted via an online form until the request is processed.

In the case of newsletter subscription, the personal data is processed from the date of collection until the individual chooses to unsubscribe from the newsletter via the link provided in every email with the newsletter.

Once we no longer have a legitimate interest to process the personal data or once the processing period has expired, the personal data is anonymized (where allowed by law), deleted or destroyed. If this is not possible (e.g. if the data is stored in backup archives), the personal data will be stored securely and isolated from further processing until it can be deleted.

Recipients of personal data

For the specific purposes, we engage external providers who may have access to or process personal data (the hired personal data processors). We use the services of the following categories of personal data recipients:

  • service providers related to our IT, operation and communication services
  • admin and development providers of the websites, providers performing analysis and improvements of our websites

Personal data will never be forwarded, sold or traded with other companies, organizations or individuals without consent.

We take full responsibility in relation to the relevant data protection legislation and ensuring that the personal data is equally protected in case it is processed by an external provider contracted by us.

DNS4EU Consortium members. Personal data will only be made available to other Consortium members, if and insofar as this is necessary for the Project (e.g. a list of workshop participants available to Consortium members participating in the workshop).

Rights of Data Subjects

The data subjects have the following rights regarding the processing of their Personal Data as stipulated in Art. 15 to 18 GDPR:

  • right to be informed,
  • right to access,
  • right to rectification,
  • right to data portability,
  • right to erasure,
  • right to restrict processing.

Right to object

In case of data processing in the public interest and to protect legitimate interests, the data subject has the right to object to data processing, in relation to a particular situation, and we are required to assess the processing to ensure compliance with applicable regulations and legally binding rules.

In case of direct marketing, we cease processing personal data for such purposes after the objection.

How to contact the supervisory authority

If the individual is of the opinion that the processing of personal data by us is not in accordance with the data protection regulations or the individual is not satisfied with the information provided by us, he/she may contact the competent supervisory authority, that is for the Czech Republic “Urad pro ochranu osobnich udaju”: https://www.uoou.cz/

Amendments

27.08.2026. Four additions, so that this policy describes the forms this website actually carries. The wording is taken from the group privacy policy of Whalebone, s.r.o., the project coordinator, and nothing was removed:

  • the list of data actively provided now names a request for a document and a report of a website blocked in error, which are two forms on this site;
  • consent as a legal basis now names completing an online form;
  • legitimate interest now covers sending information related to what was requested;
  • a statement that personal data is never forwarded, sold or traded without consent, which every form on this site already promises.

Privacy policy of 3rd parties

DNS4EU website contains links to other websites. DNS4EU Privacy Policy applies only to DNS4EU Project website, so when clicking on a link to another website, e.g. a social media provider, their privacy policy shall apply.